Verified checklist of every document needed to register a Pvt Ltd in India — for Indian and foreign directors, residential and commercial office addresses, and signed templates.
Rejected MCA applications cost time, money and momentum. After hundreds of incorporations, we know exactly what tips the SPICe+ form into approval or rejection — and 80% of it is documents. This 2025 checklist covers every document you need to register a Private Limited Company in India: for Indian directors, foreign / NRI directors, residential offices, commercial offices and the registered company itself. When your documents are ready, our private limited company registration service files SPICe+ on your behalf.
| Document | Specification |
|---|---|
| PAN Card | Mandatory. Name must exactly match other KYC. |
| Aadhaar Card | Mandatory, with linked active mobile for OTP. |
| Passport-size photo | Recent, colour, plain background, JPG ≤ 100 KB. |
| Email ID | Unique for each director (used for DSC + DIN). |
| Mobile number | Unique, India-based, linked to Aadhaar. |
| Address proof | Bank statement OR electricity / gas / telephone bill — not older than 2 months. |
| Driving licence / Voter ID / Passport | Any one as additional ID proof. Optional but speeds up DSC. |
Address proof must show the director's current address, not the registered office. A common rejection is using the same utility bill for both.
| Document | Specification |
|---|---|
| Passport | Mandatory. Must be apostilled (Hague convention countries) or notarised + consularised. |
| Address proof | Bank statement / utility bill / driving licence — also apostilled / notarised. |
| Passport-size photo | Plain background. |
| Business visa | If physically present in India for company-related work. |
| Email + foreign mobile | Used for DSC issuance via video KYC. |
Foreign nationals can hold 100% of shares subject to FDI sectoral caps, but at least one director must be a resident Indian (stayed in India 182+ days in the previous FY).
Utility bills older than 2 months are the single most common reason MCA returns the SPICe+ form. Always check the bill date before uploading.
| You are… | Bring these in addition to standard KYC |
|---|---|
| Indian individual founder (resident) | Standard KYC + home address proof |
| NRI / OCI founder | Apostilled passport + foreign address proof |
| Foreign company as shareholder | Board resolution + COI (apostilled) + authorised representative KYC |
| Existing Indian Pvt Ltd as shareholder | Board resolution + COI + PAN + latest financial statements |
| LLP partner converting to Pvt Ltd | LLP agreement + LLP-IN + consent of partners + URC-1 (if applicable) |
No. Self-attested copies are sufficient. Notarisation is only required for foreign nationals' documents (and even then, apostille is preferred under the Hague convention).
Aadhaar is identity proof. For address proof, use a recent bank statement or utility bill — even if it carries the same address.
No, foreign directors don't need PAN at incorporation, but they must apply for PAN within 30 days if they earn income from the company (director's remuneration, dividends).
Perfectly fine. Submit the bill + a notarised rent agreement + a signed NOC from the landlord permitting use as the registered office.
Yes — the subscriber sheet of MoA and AoA must be physically printed, signed by each subscriber and witnessed by an independent adult. The signed sheet is then scanned and attached to SPICe+.
No. Minors cannot enter into contracts and therefore cannot subscribe to shares. Shares can only be held in a minor's name through a natural guardian, post-incorporation.
Senior contributor at Taxpex Consultancy. Reviewed by a practising Chartered Accountant. Published on 23 May 2026 · Updated on 23 May 2026.
Business Registration — done for you by Taxpex
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CGST + SGST applies for intra-state supplies (supplier and place of supply in same state). IGST applies for inter-state and imports.
via GST CalculatorThe new regime is the default. You must actively opt for the old regime while filing.
via Income Tax Calculator FY 2025-26Yes — every state where you have a place of business requires a separate registration.
via GST RegistrationGovernment fee is zero. We charge a small professional fee for correct classification and advisory — many cheap providers misclassify and cost you benefits.
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