AM
Ashwin Menon
COO, Series-A Startup · Bengaluru
Google
Grew from 12 to 140 employees in 18 months — Taxpex scaled with us. Not one payroll delay, not one statutory notice.
Verified Client
End-to-end salary processing with PF, ESI, PT, TDS & Form 16 — closed by the 30th, every month.
Digital payslips, statutory filings and F&F settlements for 500+ Indian employers across startups, SMEs and D2C brands. No payroll errors, no penalty notices.
Per employee per month · CA reviewed · All filings included
If any of these describe your business, this service is either mandatory or strongly recommended.
Seed to Series-B startups hiring rapidly — need ESOP-aware payroll, joiner-leaver processing and investor-grade cost dashboards from day one.
Companies with 10+ employees mandatorily covered under PF, ESI and PT — need statutory filings, Form 16 and audit-ready salary registers.
LLPs paying salaries to employees (not partners) must run PF, ESI, PT and TDS-on-salary compliance, with partner remuneration handled separately under 40(b).
Factories under Factories Act need shift-wage, overtime, LWF and gratuity accruals — Taxpex handles all state-wise variations.
Multi-store retail with hourly/incentive-based pay structures, high attrition and dynamic headcount — automated onboarding and F&F workflows.
Multi-branch clinics and hospitals with doctors, nurses and support staff — professional-fee vs salary classification handled correctly.
Faculty payroll with 10-month academic cycles, exam-fee incentives, PF/gratuity accruals and TDS on tuition allowances.
IT, design and marketing agencies with 20–200 headcount — flexible benefits (FBP), variable pay and retention bonus planning.
Keep these handy — most clients complete document sharing in under 10 minutes. Upload securely on WhatsApp or via our dashboard.
Every document is stored on encrypted servers, accessible only to your assigned CA.
A modern, fully digital workflow — no office visits, no paperwork chaos.
CTC breakup design (Basic, HRA, LTA, FBP), PF/ESI/PT registrations verified, employee master built, and salary policy documented.
By 25th: attendance, LOP, joiners, leavers, reimbursements, one-time payments and investment declaration updates captured on our portal or via email.
Gross, deductions (PF, ESI, PT, TDS, salary advance) and net pay computed. Salary register generated, reconciled with previous month, sent for client approval.
Post-approval, bulk salary file (BAF / NEFT) generated for bank upload — funds hit employee accounts on or before the 30th/1st. Digital payslips auto-emailed.
PF ECR by 15th, ESI challan by 15th, PT return by state-specific date, TDS by 7th, Form 16 issued by 15 June. Zero missed deadlines.
We help sellers, freelancers and D2C brands register GST for the marketplaces they invoice on.
Brand names shown are for illustration of businesses commonly served — no official partnership implied.
A premium experience usually reserved for big firms — at startup-friendly pricing.
From D2C founders in Bengaluru to consultants in Chennai — we deliver payroll management with CA supervision across 28 states and 8 UTs.
Every payroll cycle is reviewed by a qualified Chartered Accountant — not by junior HR staff. Zero classification errors, zero missed filings.
Strict SLAs — salary credit on/before 30th, PF/ESI by 15th, TDS by 7th. Every deadline written into your contract.
If a statutory filing is missed due to our error, we bear the penalty, interest and damages. Written into your engagement letter.
One dedicated payroll manager + backup CA on a private WhatsApp/email thread — response within 4 working hours.
PT compliance across Maharashtra, Karnataka, WB, TN, AP, Telangana, MP and more — plus LWF, factory rules and shops-and-establishment variations.
Optional self-service portal for payslip downloads, IT declaration, reimbursement claim, tax computation and Form 16 access.
PF admin charges (0.5%) and ESI contributions billed by government separately. No hidden Taxpex charges.
A CA-authored, plain-English guide to salary structuring, PF/ESI/PT, TDS on salary, Form 16 and full & final settlements.
Payroll Management is the end-to-end process of computing, disbursing and complying salaries for every employee — from the joining date to the full & final settlement on exit. It combines HR data (attendance, leaves, joiners, leavers), CTC structure, statutory deductions (PF, ESI, PT, TDS) and reimbursements into a single, auditable monthly cycle.
In India, payroll is not optional or informal — it's tightly regulated under the EPF Act 1952, ESI Act 1948, Income Tax Act 1961 (Section 192), state Professional Tax laws, Payment of Wages Act 1936, Gratuity Act 1972 and Bonus Act 1965. Missed filings trigger penalties, interest, damages under Section 14B, and prosecution under Section 76 (EPF).
| Component | % of CTC | Tax Treatment |
|---|---|---|
| Basic Salary | 40–50% | Fully taxable |
| HRA | 40–50% of Basic | Exempt u/s 10(13A) subject to actual rent |
| LTA | 1 month's Basic | Exempt u/s 10(5) for 2 journeys in 4-year block |
| Special Allowance | Balancer | Fully taxable |
| FBP (Flexible) | Variable | Exempt on submission of bills (fuel, driver, meal, telephone) |
| Employer PF | 12% of Basic | Exempt (employer contribution) |
| Gratuity accrual | 4.81% of Basic | Exempt on payout u/s 10(10) up to ₹20L |
Every establishment employing 20 or more persons must register under the EPF Act 1952. Employees earning basic + DA up to ₹15,000/month are mandatorily covered; higher earners may opt in. Both employer and employee contribute 12% of Basic + DA.
Establishments with 10+ employees (some states: 20+) in notified areas must register under the ESI Act 1948. Employees earning ≤₹21,000/month gross (₹25,000 for persons with disability) are covered.
States without PT: Delhi, Haryana, UP, Rajasthan, Chandigarh, most north-east. Employers with employees across states must register PTRC (Registration Certificate) in each state and PTEC (Enrolment Certificate) for the entity.
| State | Max PT (₹/year) | Return Frequency |
|---|---|---|
| Maharashtra | 2,500 | Monthly + Annual |
| Karnataka | 2,400 | Monthly |
| West Bengal | 2,496 | Quarterly |
| Tamil Nadu | 2,500 | Half-yearly |
| Andhra / Telangana | 2,500 | Monthly |
| Madhya Pradesh | 2,500 | Monthly |
| Gujarat | 2,400 | Monthly |
Every employer paying salary must deduct TDS under Section 192 on the estimated annual tax liability of each employee — spread across 12 months. Employee investment declarations, HRA proof, home-loan interest, 80C/80D deductions and regime choice (old vs new) determine the monthly deduction.
From FY 2023-24, the new regime is default. Employees must actively opt for old regime through Form 10-IEA. Employer must obtain declaration before Q1.
Collected in April; proof-collection window in Jan–Feb. Missing proofs = higher TDS in Q4.
Standardised form for employees to declare HRA rent, LTA, home-loan interest and Chapter VI-A deductions.
Full-year salary breakup for every employee, mapped to Form 16 (Part B). Must be filed by 31 May.
Form 16 is a two-part certificate issued to every salaried employee. Part A (auto-generated on TRACES after Q4 24Q processing) summarises salary paid and TDS deducted. Part B (prepared by employer) provides the full-year salary breakup and Chapter VI-A deductions.
Search or filter by category. Still unsure? A senior CA replies on WhatsApp within minutes.
15-minute call · Zero obligation · Get a salary-structure recommendation, statutory scope and per-employee quote in writing before you pay.
Any employee who completes 5 years of continuous service in an establishment covered under the Act. The 5-year rule is waived on death/disability.
via Gratuity CalculatorFor covered employees, up to ₹20 lakh is exempt under Section 10(10). Excess is taxable.
via Gratuity CalculatorYes — monthly TDS, quarterly 24Q/26Q returns and Form 16 generation.
via Compliance ServicesContent refreshed against the latest CBIC / CBDT / MCA notifications and portal changes.
Chartered Accountant · ICAI Member · 12+ years in Indian tax & compliance