How to choose accounting software in India: GST billing, books, bank reconciliation, reports, user access, data export, migration and total annual cost — with a scoring checklist and price comparison method.
Choose accounting software by fit, not by brand. Check five things: GST invoicing that matches your sales, complete double-entry books, bank reconciliation, reports you actually use, and clean data export. Then compare total annual cost, including users, add-ons and professional services, rather than headline price.
Small businesses in India usually start with invoices in Word or Excel, move to a billing app, and only later realise they need complete books. Buying the right software early saves a painful migration and gives your CA reliable numbers for GST, TDS and income tax.
| Question | Why it matters |
|---|---|
| B2B, B2C or both? | B2B needs customer GSTINs, place of supply and possibly e-invoicing |
| Goods or services? | Goods may need inventory and e-way bills |
| How many GSTINs/branches? | Multi-registration support varies by plan |
| Monthly invoice volume? | Affects plan limits and speed |
| Who will use it? | Owner, staff and CA need different permissions |
| Do you need payroll or inventory? | Often sold as add-ons |
From FY 2023-24, companies must use accounting software with an audit trail (edit log) that cannot be disabled, under the Companies (Accounts) Rules. If you are a company, confirm this explicitly.
| Cost item | What to check |
|---|---|
| Subscription | Monthly vs yearly price, GST extra or included |
| Users | Extra cost per additional user |
| Add-ons | Inventory, payroll, e-invoicing, extra GSTINs |
| Migration | Opening balances and data import help |
| Professional work | Bookkeeping and return filing are usually separate |
As an example of transparent pricing, TAS by Taxpex is priced at ₹199 per month or ₹1,799 per year. Twelve monthly payments total ₹2,388, so the yearly plan costs ₹589 less over the same period. Compare any software on the same 12-month basis.
During a demo or trial, enter one sale, one purchase, one expense, one receipt and one credit note from your real business. Check the ledger entries, GST summary and reports. If anything is unclear in a five-minute test, it will be painful every month.
| Criterion | Weight |
|---|---|
| GST invoicing fit | 25% |
| Books and reports | 25% |
| Bank reconciliation | 15% |
| Ease of use for staff | 15% |
| Data export and CA access | 10% |
| Total annual cost | 10% |
Senior contributor at Taxpex Consultancy. Reviewed by a practising Chartered Accountant. Published on 16 October 2026 · Updated on 16 October 2026.
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CGST + SGST applies for intra-state supplies (supplier and place of supply in same state). IGST applies for inter-state and imports.
via GST CalculatorWe pick the correct form based on your income heads — salary, business, capital gains, foreign income — and confirm in writing before filing.
via Income Tax Return FilingWe work on Zoho Books, Tally, QuickBooks and custom Excel/Sheets workflows — whichever fits your stack.
via Accounting & BookkeepingMandatory if turnover crosses ₹40L (goods) / ₹20L (services), or if you sell inter-state / on e-commerce platforms — regardless of turnover.
via GST Registration